As the chair of the Awards or Promotion to Distinguished Committee, you are guided by the criteria of the award/promotion materials. Your goals, to create a positive and open climate in which the worthiness of each candidate for the nomination can be fairly reviewed, and to efficiently review each candidate, can be achieved by incorporating the following into your process. You and the provost should meet at the outset of the process to ensure that the provost’s desired timeline guides the one you set up for the committee.
As Committee Chair, you will be responsible for writing a letter to the provost to explain what problems the committee members have identified, or why the committee members support the nomination. Take notes during the discussion, so that you can incorporate comments from the committee into your letter.
If possible, review examples of nomination letters need for submission to the provost (or president, as appropriate).
The secretary to the Provost can assist you in formatting these letters, and printing them for signature. In ideal circumstances, for highly involved members, copies can be sent to the Provost, the department chair/supervisor of the committee member, as well as any other relevant administrator.
Thank you letters are greatly appreciated by recipients.
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